The Purchase Orders module is designed to increase the efficiency of the buying process and allow you more control over purchases. Using an approval process insures proper authorization of purchases. The Purchase Orders module notifies you at the time you enter an over-budget purchase prior to issuing the purchase order providing you with even more control over your budget.
Summits efficient entry system reduces the input time. All information entered carries forward to the Accounts Payable module eliminating duplication of work. Encumbrances are created in General Ledger providing available balances as of the last purchase commitment. Inventory purchase quantities update Summit’s Inventory module’s on-order quantities thus eliminating unnecessary purchases.
The Purchase Orders module is flexible and designed to meet each city’s needs. Purchase order forms are user-defined by each city. Notes can print extended descriptions on each line as well as shipping instructions. Receipting forms are generated to record the items received.
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